Disclosures, Application Process, & Rental Criteria

Please review the following information thoroughly BEFORE submitting an Application Packet.

• Application Packets will be accepted until an approved applicant has submitted a non-refundable holding fee or signed a lease agreement and paid the required move in funds.
• There may be multiple applications pending at one time.
• Application fees paid to the screening report company are non-refundable.
• We do not accept comprehensive reusable or “portable” tenant screening reports.
• Each occupant over the age of 18 is required to complete a separate application form.
• Review the list of “negatives” in the rental criteria. Three or more “negatives” from all applicants combined will result in denial of the applicant(s) and household members.

Disclosures:

• Fair Housing: Details Property Management strictly abides by the Federal Fair Housing Act, Washington Fair Housing Laws and the principles of equal opportunity.
• Agency Disclosure: Details Property Management LLC and its Agents represents the Owner of the property for which you are applying. Details Property Management LLC does not, in any respect, have any fiduciary responsibilities to the applicant(s).
• Co-Signors/Guarantors: We do not accept co-signors or guarantors.
• Credit Criteria: Details Property Management will obtain a consumer credit report for each applicant.  This report must be generated by our screening company and not by the applicant. In addition to a credit report, we also run a fraud search, criminal background check and eviction search. We also may contact current and previous landlords, employers and/or references provided by you.
• Income Verification: Third party verification of all income stated is required. Please provide us with copies of the last 2 months paycheck stubs or a letter on company letterhead from your employer verifying your terms of employment. Self-employed applicants should provide a copy of last year’s income tax return along with the last 3 months bank statements.  Other income such as retirement, child support, investment income, etc. must have reliable 3^rd party documentation to be considered. If combined applicant income is less than three (3) times the monthly rent, additional security deposit may be required.  Gross monthly income must be sufficient to cover outstanding debts as shown on credit report and monthly rent. Apartment units require three (3) times the monthly rent minimum.
• Identification: Government issued photo identification is required.  Please provide us with a copy of your valid driver’s license or government issued photo ID (do not copy military ID’s). Proof of US citizenship or documentation for residency is required.
• Maximum Occupants:  The maximum number of occupants allowed is 2 persons per bedroom plus one.  Units with septic systems allow 2 persons per bedroom per design guidelines in WAC 246-272A-0230.
• Smoking Policy: All properties are non-smoking units. No smoking of any kind is permitted inside any rental units or within 25 feet of open windows or doorways.

Application Process

1. Screening report application is submitted online by all occupants over the age of 18 to the screening report company. A non-refundable fee is required to be paid via credit or debit card at the time of application.
2. All applicants must complete a pet application (even if you do not have a pet or animal). Visit detailspetscreening.com.
3. Copy of a legible, government-issued photo ID for every applicant is submitted to Details PM.
4. Documentation of income is submitted to Details PM.
5. Screening report is completed by the screening company and submitted to Details PM. Timing may vary based on application information provided.
6. Complete Application Packet is reviewed and scored by Details PM.
7. Applicants are notified of results. Adverse Action notices are mailed as per state law where required.

Application Packets Must Include:

1. Photo ID for all applicants
2. Verification of Income (pay stubs, tax return, etc.)
3. Completed Screening Report from screening company
4. Completed Pet Screening Report

Please note that Application Packets will not be reviewed until ALL required documentation and screening report applications are returned. In the case of multiple application packets, they will be scored in the order they are completed. If they are complete at the same time, then they will be processed in the order of application submission.

Once Your Application Packet is Approved:

1. You will receive an email notification outlining the terms of your approval. You must respond to this email should you wish to move forward.
2. You will have until the end of the next business day to sign a Holding Fee Agreement and pay the non-refundable holding fee equal to one month’s rent. The Holding Fee will be paid via an online portal.
3. Once the Holding Fee Agreement is signed and paid we will stop marketing the property and no longer accept applications.
4. Once a lease agreement is executed, the holding fee will be applied to the security deposit as outlined in the lease agreement.  It will be refundable subject to the terms of the lease agreement.
5. A $100 move in administration fee will be due upon lease signing.

Pet policies vary from one homeowner to another. Some owners do not allow pets (other than approved assistance animals) on the property, while others restrict the type and/or size of allowable animal. We require all animals that will reside on the property to go through our professional screening process (www.detailspetscreening.com). There is a fee which is paid directly to our 3^rd party vendor conducting the pet screening. This screening is part of the Application Packet and must be completed before we can review your application.  Non-qualifying pets may result in denial of rental application.

• No more than two animals are permitted without specific owner approval
• No Pets under one year of age (no puppies or kittens)
• No breeding of any animal on the properties
• Assistance animals with proper documentation will not require the pet screening fee, additional security deposit or additional Pet Rent but will still be required to complete the screening process.

Approved pets will require a one-time Pet Administration Fee in the amount of $100 per animal at move in plus a monthly pet admin fee (Pet Rent) per pet. The amount of the pet rent is determined based upon the “Paw Score” that PetScreening.com assigns to the pet. This score is determined using a proprietary formula that takes into account things such as pet age, weight, vaccination records, etc. The following are the pet rent amounts:

• 3-5 Paws: $25/month
• 0-2 Paws: $50/month

Please note that the following dog breeds are restricted by some landlord insurance policies and may be declined or you may be required to provide your own pet liability insurance covering the specific dog and naming both our brokerage and the property owner as “additional insured” on the policy:

• Pit Bulls
• Staffordshire Terriers
• Rottweilers
• German Shepherds
• Presa Canarios
• Chow Chows
• Doberman Pinschers
• Akitas
• Wolf-hybrids
• Mastiffs
• Cane Corsos
• Great Danes
• Alaskan Malamutes
• Siberian Huskies
• Combination of any of the above

Once Your Application Packet is Approved:

1. You will receive an email notification outlining the terms of your approval. You must respond to this email should you wish to move forward.
2. You will have until the end of the next business day to sign a Holding Fee Agreement and pay the non-refundable holding fee equal to 25% of one month’s rent. The Holding Fee will be paid via an online Tenant Portal. 
3. Once the Holding Fee Agreement is signed and the fee paid we will stop marketing the property and no longer accept applications.
4. Once a lease agreement is executed, the holding fee will be applied to the security deposit as outlined in the lease agreement. It will be refundable subject to the terms of the lease agreement.
5. A $100 move in administration fee will be due upon lease signing. This fee is to cover the costs of preparing, forwarding and offering the convenience of online signatures as well as completing the property condition report.

Start of Lease:

• Vacant Homes: Details PM has a policy that all leases on vacant homes must begin within 7 days of application approval. We are unable to hold the home rent free without a lease agreement longer than that time.
• Occupied Homes: Details PM will typically advertise a first available date based on expected tenant move out. Typically, we require leases to start on occupied homes within 14 days of the expected move out date of the current tenant.  In some cases, those dates will need to be adjusted due to circumstances beyond our control.
• Move in Funds: All move in funds will be required to be paid in full prior to receiving keys. Please note that while rent is pro-rated for partial months, monthly fees are not. Leases starting within 5 days of the end of the month will require the next full month’s rental amount along with the pro-rated rent at move-in.
• Utility confirmation numbers will be required before keys are issued. You will receive more information about this in your welcome letter.

Resident Benefits Package:

Included with ALL lease agreements under Details PM is the Resident Benefits Package. The following benefits are provided to our residents for a monthly fee of $30.00 per month.  The following features are currently included in this Package:

• Resident Online Portal: access for online payments, electronic statement, and maintenance requests.
• 24/7 Maintenance Hotline: reach a live person after hour to assist with maintenance issues that cannot wait until the next business day.
• Filter Maintenance Program: New furnace filters (if applicable) will be mailed to the property every 90 days to ensure lease compliance, clean air and help reduce utility bills.
• Tenant Liability Insurance: Details PM holds a master “Renters Liability Insurance Policy” which all Residents will be automatically added to as additionally insured.
  • Provides protection from accidental or negligent resident caused damage to the property associated with the perils of fire, smoke, explosion, backup or overflow of sewer, drain or sump, water damage, falling objects and collision with the vehicles that hit the property.
  • Provides up to $100,000 in Tenant Liability Coverage ($250 damage minimum).
  • Please note that this policy does not cover Resident’s possessions or expenses for alternate living arrangements, nor does it cover Resident’s liability to third parties for injuries or property damage. All Residents are strongly encouraged to seek out Renter’s Insurance to specifically cover their personal contents inside their home and vehicles.

Resident Benefits Package included features may be amended at Details PM discretion with 30 days notice.

Septic Systems:

Properties that have a septic system instead of public sewer will have a $25.00 per month Septic Rent charged to Resident to help cover the cost of routine pumping and maintenance as required.

The following items will be evaluated based on all adult applicants COMBINED.  Please review and discuss the following with all applicants BEFORE submitting your applications. Application fees paid to the screening report company are non-refundable.

NEGATIVES:  The following items shall be considered negative items and may result in denial or additional security deposit requirements. Three or more “negatives” from all applicants combined will result in denial of the applicant(s) and household members.

1. Less than six (6) months of positive, verifiable rental history from a third party landlord (i.e. no relatives, friends, etc). Military housing may or may not apply depending on verification received.
2. Any credit report account with late payments within the last 12 months.
3. Any credit account which is rated as having gone to collections within the last three (3) years.
4. Any credit account that was closed due to charge off or repossession within the last three (3) years.
5. Any judgment, bankruptcy or lien within the last five (5) years.
6. Any landlord reference that includes late payments in the last 12 months.
7. Any instance of a damage deposit which was not returned due to damage to the rental unit (beyond normal cleaning).
8. Any instance of proper “Notice of Intent to Vacate” not being given.
9. Any instance of unauthorized animals or persons occupying a unit rented to the applicant.
10. Failure to disclose ownership/possession of animals.
11. Less than Twelve (12) months of verifiable income.
12. Any income level which does not meet the income verification guidelines.
13. Foreclosure in the last five (5) years. Foreclosures will be reviewed on a case by case basis.  Timing, payment amounts and verifiable reasons for the foreclosure will be considered (i.e. medical issues, temporary loss or reduction of income) and could result in a denial depending on the circumstances.
14. Any conviction for any criminal activity in the last five (5) years.

DENIALS:  The following items will result in an automatic denial of the applicant(s) and household members.

1. Any evidence that an applicant has lied on the application.
2. Any open bankruptcy or bankruptcy that has been discharged less than two (2) years from today’s date.
3. Unsatisfactory rental reference/would not re-rent documentation.
4. Any rental history reflecting any unpaid past due balance.
5. Any landlord reference with 3 or more late rent payments in the last 12 months.
6. Any collection filed by a property management company or landlord.
7. Any eviction or Unlawful Detainer action in the last seven (7) years and/or any current Pay or Vacate notice.
8. Two (2) or more NSF payments to a landlord within a 12 month period.
9. Unsatisfactory Pet Screening Results.
10. A total of $1,000 or more in unpaid collections excluding medical.
11. Any unpaid tax liens totaling $1,000 or more.
12. Any conviction of illegal manufacture or distribution of a controlled substance with in the last seven (7) years by any household member.
13. Any felony conviction for a criminal offense that was of physical or violent nature against either a person or property in the last seven (7) years.
14. Any household member that is a registered or unregistered sex offender.
15. Any false or misleading information provided by the applicant or omission of a material fact.
16. Reasonable likelihood that the applicant will be unwilling or unable to pay rent.
17. Reasonable likelihood that the applicant or those acting under his or her control will interfere with the health, safety, security or the right of peaceful enjoyment of the resident community.
18. Reasonable likelihood that the applicant or those acting under his or her control will cause intentional damage or destruction to the rental unit or surrounding premises.